GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greenaway Improvement District was called to order on Tuesday, August 20, 2019 at 5:30 p.m. at Lake Nona Lakehouse, 13623 Sachs Avenue, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Chad Tinetti Alex Figuero Karen Duerr

Also attending:

Jennifer Walden Lynne Mullins Jeff Newton Larry Kaufmann Scott Thacker Tucker Mackie Carlos Diaz Susanne Diaz Sean Turner Terri Turner
Cristian Pagan-Rivera Cristian Figueroa

SECOND ORDER OF BUSINESS

Chair
Vice-Chair Assistant Secretary Assistant Secretary

PFM PFM
Donald W. McIntosh Associates Construction Supervisor Construction Committee Hopping Green & Sams Resident
Resident Resident Resident Resident Resident

Public Comment Period

Dr. Levey explained that there is a public comment period for any matters related to the agenda.

Mr. Diaz stated the bridge that had a car accident on it do you maintain it. Dr. Levey responded yes. Mr. Kaufmann stated we are aware of it and in the processing of repairing it.

THIRD ORDER OF BUSINESS	Consideration of Minutes of the June 18, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the June 18, 2019 Board of Supervisors' Meeting.

On Motion by Mr. Tinetti, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved the minutes of the June 18, 2019 Board of Supervisors' Meeting.

1

FOURTH ORDER OF BUSINESS		Consideration	of Recommendation	of
Construction Committee for Professional	Structural Engineering Services

Mr. Kaufmann stated the Board authorized staff to advertise for structural engineering services to provide design of walls, box culverts, bridges and/or other structural elements of various project. Three proposals were received and you will find a ranking chart by the Construction Committee in your agenda packet. General discussion ensued.

On Motion by Ms. Duerr, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greeneway Improvement District adopted the rankings provided by the Construction Committee for Professional Structural Engineering Services as AVCON ranked as #1, Florida Bridge & Transportation as #2 and McLaren as #3

FIFTH ORDER OF BUSINESS		Consideration Website/ADA

of		District Auditing

Services Proposals
ADA Site Compliance
Campus Suite
Community XS
V Global Tech

Ms. Walden noted we have for the Board's consideration District Website/ADA Auditing Services Proposals. We received four proposals, ADA Site Compliance, Campus Suite, Community XS and V Global Tech, each proposal requires to convert the website which is an additional cost. The Board reviewed the different proposals..

On Motion by Mr. Tinetti, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved V Global Tech for District Website/ADA Auditing Service and authorize staff to work with the Chair to execute an agreement.

SIXTH ORDER OF BUSINESS

Public Hearing on the Adoption of the District's Annual Budget
Public Comments and Testimony
Board Comments
Consideration	of Resolution 2019-07, Adopting the Fiscal

2

Year 2020 Budget and Appropriating Funds

Ms. Walden noted for the record that the budget was sent to the City and County at least 60 days prior to today's public hearing and the public hearing has been advertised in the newspaper as required by Florida Statute and mailed notice was also sent out. Dr. Levey requested a motion to open the public hearing.

On Motion by Ms. Duerr, second by Mr. Tinetti, with all in favor, the Board of Supervisors for the Greeneway Improvement District opened the Public Hearing.

Ms. Walden noted the budget is an exhibit to Resolution 2019-07 behind Tab 4 and is the same budget you saw and approved preliminary back in May of $911,167.85.

Mr. Tinetti wanted to know why District Counsel fees increased by 27%. Ms. Mackie stated the hourly rate hasn't changed and if those costs aren't incurred you the District doesn't remit those funds to HGS.

Mr. Figuero wanted to know about the Interchange maintenance and the fluctuation in cost. Mr. Thacker stated that we had budgeted last year for a large project to replace some of that infrastructure. The scope of that changed and we didn't have to do as much as we planned.

Hearing no other comments Dr. Levey requested a motion to close the public hearing.

On Motion by Ms. Duerr, second by Mr. Tinetti, with all in favor, the Board of Supervisors for the Greeneway Improvement District closed the Public Hearing.

Dr. Levey requested a motion to approve Resolution 2019•07.

On Motion by Ms. Duerr, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved Resolution 2019-07, Adopting the Fiscal Year 2020 Budget and Appropriating Funds.

SEVENTH ORDER OF BUSINESS

3

Public Hearing on the Imposition of Special Assessments
Public Comments and Testimony
Board Comments
Consideration	of Resolution 2019-08, Imposing Special Assessments and
Certifying	an Assessment Roll

Ms. Walden noted this is to consider the imposition of special assessments upon the lands located within the District to fund the proposed budget for FY 2020, to certify an assessment roll and to provide for the levy, collection and enforcement of assessments. The public hearing was advertised in the newspaper as required by Florida Statue and mailed notices were sent out to Landowners as required per Statute.

On Motion by Ms. Duerr, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greeneway Improvement District opened the Public Hearing.

Dr. Levey called for public comments. Hearing none, he requested a motion to close the public hearing.

On Motion by Ms. Duerr, second by Mr. Tinetti, with all in favor, the Board of Supervisors for the Greeneway Improvement District closed the Public Hearing.

Dr. Levey requested a motion to approve Resolution 2019-08.

On Motion by Ms. Duerr, second by Mr. Tinetti, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved Resolution 2019-08, Imposing Special Assessments and Certifying an Assessment Roll.

EIGHTH ORDER OF BUSINESS		Ratification	of	Requisition Nos. 658 & 2018-15- 2018-17
Approved in June 2019 in an amount totaling $126,615.40

Board Members reviewed Requisition Nos. 658 & 2018-15-2018-17 approved in June 2019 in an amount totaling $126,615.40. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified Requisition Nos. 658 and 2018-15 - 2018-17 approved in June 2019 in an amount totaling $126,615.40.

NINTH ORDER OF BUSINESS	Ratification	of	Requisition Nos. 659- 662 & 2018-18 - 23
Approved in July 2019 in an amount totaling $380,937.66

Board Members reviewed Requisition Nos. 659-662 & 2018-18-23 approved in July 2019 in an amount totaling $380,937.66. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

4

On Motion by Ms. Duerr, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified Requisition Nos. 659-662 & 2018-18-23 approved in July 2019 in an amount totaling $380,937.66.

TENTH ORDER OF BUSINESS		Ratification of Operation and Maintenance Expenditures Paid in June 2019 in the amount totaling $65,558.87

Board Members reviewed the Operation & Maintenance expenditures paid in June 2019 in the amount totaling $65,558.87. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Tinetti, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greenaway Improvement District ratified the Operation and Maintenance expenditures paid in June 2019 in the amount totaling $65,558.87.

ELEVENTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures Paid in July 2019 in the amount totaling $61,239.30

Board Members reviewed the Operation & Maintenance expenditures paid in July 2019 in the amount totaling $61,239.30. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greenaway Improvement District ratified the Operation and Maintenance expenditures paid in July 2019 in the amount totaling $61,239.30.

TWELFTH ORDER OF BUSINESS		Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann stated that there were no work authorizations for this District.

s

THIRTEENTH ORDER OF BUSINESS	Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the District's statement of financial position. Ms. Walden noted that the District has expenses of $629,000.00 vs. a Budget of $684,000. The District is currently under budget through July 2019 by roughly $55,000.00. There was no action required

FOURTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel- District Manager­ District Engineer -

No report.

Ms. Walden noted that the next meeting is Tuesday, September 17, 2019.

Mr. Newton circulated the Construction Contract Status Memorandum (Minutes Exhibit A). Nemours Parkway Phase 6 weather continues to delay Contractor's commencement of work on the quad culvert erosion repair; however, the erosion continues to expand.

Nemours Parkway Phase 7 substantial completion is anticipated in late September or early October.

With the Lake Nona Kellogg Avenue Extension there is an ongoing drainage issue that is causing intermittent flooding of Centerline Drive. DWMA has analyzed the matter and offered two alternative solutions:
Expand and deepen the temporary ditch along the north side of Centerline Drive and cut notches and/or orifices in the existing drainage structures within the ditch. This solution is likely the more expeditious alternative but could be an ongoing maintenance issue (erosion, mowing with soggy ditch bottom, etc.) and is more prone to failure due to construction debris blocking the structures. This would not be our recommendation as the District Engineer.
Install the underground drainage pipes and structures that will ultimately be required with the northerly extension of Centerline Drive. The cost of this alternative has been quoted at $202,994.27 by the Contractor. We recommend this alternative as it implements the improvements that are contained within the District's CIP and offers a permanent highly reliable solution. This would be our recommendation as the District Engineer.

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Change Order No. 11 in the additive amount not to exceed
$210,000.00 and authorize District Engineer, after further review and negotiation with the Contractor, to execute such Change Order on behalf of the District.

Construction Supervisor -	No Report

6

FIFTEENTH ORDER OF BUSINESS	Supervisor	and	Audience Comments & Adjournment

Mr. Pagan-Rivera asked about the sidewalk and who was responsible for them, he didn't think you were able to get a certificate of occupancy if the sidewalk wasn't complete. Mr. Kaufmann stated he would look into this further.

There were no Supervisor requests. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Duerr, second by Mr. Figuero, with all in favor, the August 20, 2019 Meeting of the Board of Supervisors for the Greeneway Improvement District was adjourned.

Secretary/Assistant Secretary

7

DoNALD W. MclNTO&H
As&OCIATEB, INC.

DATE:	August 20, 2019

MEMORANDUM	EXHIBIT A

TO: FROM: RE:

Greeneway Improvement District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

CML ENGINEERS

lANo PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax 407-644-831 B

407-644-4068

http://www.dwma.com

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.

Nemours Parkway Phase 6 -Jr. Davis Construction, Inc. / BrightView
Construction Status: Weather continues to delay Contractor's commencement of work on the quad culvert erosion repair; however, the erosion continues to expand. If construction doesn't commence soon, it is Devo's opinion that interim stabilization measures should be implemented. Once commenced, the repair should be completed within 2-3 weeks.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

Nemours Parkway Phase 7 - Jr. Davis Construction, Inc.
Construction Status: Video inspection of the sanitary sewers has been completed and City review comments have been received and were transmitted to the contractor on 7/2/19. Video inspection of the storm sewers have been completed and City review comments have been received and were transmitted to the contractor on 7/9/l 9. Repairs of deficient segments of pipe have been completed per City's authorized method and we are currently awaiting City re­ video and review ofcompleted repairs and confirmation. Contractor has completed installation of curb and gutter, limerock base and the first lift of asphalt. Landscaping is 80% complete. S1:1bstantial completion is anticipated in late-September or early-October.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

BProj20031232 I6\ENGadmin\Clec1304.docx

Memorandum
Re:		Greeneway Improvement District Construction Contract Status
August20,2019 Page2

Lake Nona Kellogg Avenue Extension - DeWitt Excavation

Construction Status: There is an ongoing drainage issue that is causing intermittent flooding of Centerline Drive. DWMA has analyzed the matter and offered two alternative solutions:

Expand and deepen the temporary ditch along the north side of Centerline Drive and cut notches and/or orifices in the existing drainage structures within the ditch. The cost of this alternative has been quoted as $66,900.62 by the Contractor. This solution is likely the more expeditious alternative but could be an ongoing maintenance issue (erosion, mowing with a soggy ditch bottom, etc.) and is more prone to failure due to construction debris blocking the structures. Additionally, the entire cost of this alternative is associated with an interim condition that will be removed upon the northerly extension of Centerline Drive in 12-18 months.
Install the underground drainage pipes and structures that will ultimately be required with the northerly extension of Centerline Drive. The cost of this alternative has been initially quoted as $202,994.27 by the Contractor. While this solution is more costly and will likely take longer to implement, it is included in the District's CIP and the current expense will largely be offset by a corresponding cost reduction with the Centerline Drive extension that is planned for construction within the next 12-18 months. Additionally, this alternative is less susceptible to failure from construction debris and requires little or no ongoing maintenance.

Based on the fact that the second alternative implements improvements that are contained within the District's CIP and offers a pennanent and highly reliable solution to the current drainage issue, it is the District Engineer's recommendation that the Board authorize the second alternative.

Change Order (C.0.) Status: Change Order No. 11 in the additive amount of $202,994.27 for pennanent drainage improvements along the future northerly extension of Centerline Drive.

Recommended Motion: Approve Change Order No. 11 in an additive amount not to exceed
$210,000.00 and authorize the District Engineer, after further review and negotiation with the Contractor, to execute such Change Order on behalf of the District.

Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum.

c:		Larry Kaufmann Scott Thacker Troy Davidson Rene Schneider Lance Jackson Tarek Fahmy

.2  ____	11

22oolj:,� .Q	14D71 B44-a31B

DONALD W. MclNTOSH Associates, Inc.
�%\'JIWPl!  VOiM!W�'4�xFLOR1DA 32'7B9-235!:i • 14D71 64�B • FAX

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 6 Change Order Log

C.O.t	Dae	Dacrlp8on oA Rewlllon	,	Addalollll	Amounl	....	()tglnalCorWc1ConnotAna111Date	To 8-d	App,VWI U..	NoC19	
		0.,.
-	8/17117
,.	-	....:.    �	:.	�	-.  -   -	
.1	7/10/2018	8" Directional Bore	O	S	10.874 88	Approved	S	2,081,462.48	7/17/2018	7/17/2018	
i	
6/20/2018	
CAMWt Ral lnstanatton	
o	
s	
13,464.00	
Approved	
S	
2.094,926.48	
7/17/2018	
7/17/2018	

�	
7/15/2018	
OCPS sidewalk revision	
30	
S	
42,220.54	
Approved	
S	
2,137,147.02	
7/17/2018	
7/17/2018	
!	5/20/2019   Erosionrep9lr•nd a,cpanded protectionel ti.	O	
S	
77,713.83	
Apptoyed	
S	
2 214.86085	
5/21/2019	
5121/2019					

Jr. Davis

north and south ends of the quad 36" CIA\lerts

F:\Fo,ms\Constructlonll..ogs\COO LOGS	CO NelTIOUI$ 6 GrNrlWIIY (3)	8/20/2019	Page 1

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 7
Change Order Log

Jr. Davis

Amount	Stalua

,..	--

Dalla	Descrtpllon of Revision	AddllfolNII.,.,.
r

eor..ct adjustmarc for revision io incluci.
21812019	scope of WOt1< for addendums/plans Issued
after bid date.
Add sanitary 1111dreclaim seivlce lat«als
2.	5/20l2019    il'ltencled to- the Nemcua Cttiens's
Hospital,

F·\Forms\Construc110n\l.ogslCDD LOGS

CGrnc:t Amaln
OrtglnllConll'8ct0...
16,312,276.71

$	161,445.97  Approved	$	6,473,722 75

s	12,879.00  Appoyed	$	6,486,601.75

CO Nem0LW$ 7 Gnienway

Toloa'd	Appleva!Da
-

2/19/2019	2/18/2019

5121/2019	5/21/2019

-

8/20/2019	Page 1

LAKE NONA SOUTH

-

Greeneway Improvement District Kellogg Avenue Extension Change Order Log
Dewitt Excavating

C.0. 1	De	DNcrlpClon of Revision	AddllloMI
0.,.

Amount

New            Corhc:t Anloln OltglNI Cor1nlct Date

$1,797,31A.51

To ao.d	ApprovalO..	NGIN

..

1	7/12/2018	0

Develo!)er Por11on - Slabltze Construction
Access Road •nd Import Fil
811/2018 Add days to con1raC1 due 10 weather	8
OUC Access Revision- electricand snet
9114/2018 llgl'dng l8)'<IIA cx,nfigurallon - Kellogg A--..e	0
Extension
OUC Aocess Rr,,islon - eleclrlc and street
9114/2018    lighting la)'(U conllgdation- H-,twal Cowt 	0
Extension
10/15/2018 Change ofOak Tl'88S 10Aoet Rubrum	0

T,- ony

10/16/2018  Addilton of<:ompost to plant .,... for Canopy	0
2/4/2019	Credit for dlr1 not impo,tec!	0
Core and� for SM07- Socoer Field,
1n12019	w.er.   Service Conrecilon for Soccer Field 	0

S230.500.00	Approved	$2.027,824 58

$0.00	App,owd	S2.027.824.58

-$2.148.88	Approved	$2,025.6TT.70

$65,127.18	ApproYed	$2,090.804.88

-$500.00	�	$2,090,304.88

$1,691.88	Approyed	$2,091,996.76
-$124,608.00		Approved		$1.967.388.76 S19,077.25	Approved	$1,986.486.01

7/17/2018	7/17/2018

8/23/2018	8/23/2018

9118/2018	9118/2018

9118/2018	9118/2018

10/16/2018	10(16/2018

11/19/2018	11/19/2018

2/19/2019	2/19/2019

2/19/2019	2/19/2019

and Water park

2/6/2019	Stop signand thennopainl	0

2/19/2019  Change ofstreet sign	0

F:\Forms\Construc:tlonllogs\COO LOGS

$1,956.00	ApproYed	S1,988.422.01

$750.00	ApproYed	$1 989. 172 01

co Kellogg Greenway

2/19/2019	2/19(2019

3119/2019	3119/2019

8/20/2019	Page 1

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PROJECT NAME: Kellog Ditch Redest,n No Haul

DATE: 8/12/2019

 	14463 w. ColonialDrive • Wl�r�•rd•,Fl34787 • Co)407-156-1799 • iff 407.:a56-0S52

Sil� � GC
ConstnlC1lon lavuut (by Owner) Certified As-built Dmmp (bvOWner)

Slit Fenc.e Install on�

Pond Exe:to Stockplle
Anal Graditw Pond Slopes

1.0  LS	$
LS	$
lS	$

$

$
6,160.0 SY	$

18,525.GD $
$
$

9.06
0.59

18,525.00

5,255.00

3,liM.AD

o.wat.nn,	l.O  LS	$	12,038.82

12,038.82

Sod Pond Slopes	4,620.0  SY	$

Rubble Rip Rap	$
Modify Control Structures	2.0 Ea.	$

Dewetertn1 Includes3 W9ebofpumptime. Any■ddltlonal time wfD bedtafllldat$&00.00 per week Payment■nd Pelfomastea Bond

2.73

20L15
1,920.75

12.612.60
,»."
4,W.SO
J,841.50

�..�

D-	)-e w itt 
�'  _  ,   Excavat _i_o. n

PROJECT NAME: Kelloa Ditch Redesl1n Storm Pipe

DATE: 8/20/2019

CIIJ-

-.-;:--  . --__ __

14463 W. Colonial Drive • Winter Garden, FL 34787 • (o) 407-656-1799 • {f) 407-656-0552

General Conditions

-	-	--	-- -	-- - -
Dc,�cription	Qu.:inti!y	Unit

Supt, Moblllzatlon, GC Construction Layout (by Owner) Certified As-bullt Drawlnes (by Owner)

Erosion Gontrol & Maintenance

1.0 LS
LS LS

$	29,900.00
$
$
General Conditions

$	29,900.00
$
$

$	29,900.00

DewaterlnJ � Grassing

Storm System

Slit Fence Install only

Dewaterlne Seed and Mulch

Core Into Exlstln1 Inlet 42" RCP (8 - 10')
48" RCP (10 -12')

1,560.0  LF	$	2.17
1.0 LS	$	12,313.05
4,620.0  SY	$	1.30
Dewaterfns & Grasslns
2.0 Ea.	$	3,182.08
360.0 LF	$	135.28
416.0 LF	$	166.20

3,385.20

$	3,385.20

12,313.05
6,006.00

18,319.05

6,364.16
48,700.80
69,139.20

Type 6 Curb Inlet (no top)
Storm Manhole Clean/Inspection

3.0 Ea.	$	5,823.35
1.0 Ea.	$	6,185.01
776.0	$	4.55

Storm S�m
Total

17,470.05
6,185.01
3,530.80

$	151 390.02
�994.27

Dewaterlng Includes 3 weeks of pump time. Any addltlonal time will be char,ed at $600.00 per week

Payment and Performance Bond	Add 1"