GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greenaway Improvement District was called to order on Tuesday, June 18, 2019 at 3:00 p.m. at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Chad Tinetti Alex Figuera

Also attending:

Jennifer Walden Lynne Mullins Jeff Newton Larry Kaufmann Stephen Flint Tucker Mackie

Chair
Vice-Chair Assistant Secretary

PFM PFM
Donald W. McIntosh Associates Construction Supervisor Tavistock Development
Hopping Green & Sams	(via phone)

SECOND ORDER OF BUSINESS

Dr. Levey announced that there were no public comments at this time.

Public Comment Period

THIRD ORDER OF BUSINESS	Consideration of Minutes of the May 21, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the May 21, 2019 Board of Supervisors' Meeting.

On Motion by Mr. Tinetti, second by Mr. Figuero, with all in favor, the Board of Supervisors for the Greenaway Improvement District approved the minutes of the May 21, 2019 Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS		Ratification of Release and Termination of Temporary Construction and Access Easement Agreement

Ms. Mackie stated this is a ratification item in connection with the acquisition of Nemours Parkway Phase 7 which the Board approved at last month's meeting. This makes for a smoother transition of the right-of­ way to the City via final plat.

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On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greenaway Improvement District ratified the Release and Termination of Temporary Construction and Access Easement Agreement.

FIFTH ORDER OF BUSINESS	Consideration of Request for Qualifications for Professional Structural	Engineering Services

Mr. Newton stated there are two areas of Centerline Drive that the Board previously authorized McIntosh to design. These areas are going to need bridges or box culverts requiring a structural engineer to assist with the design. The total cost of these projects will exceed the statutory threshold requiring that the District bid it so we are asking to advertise for an RFQ similar to other disciplines we have done in the past. He added that with this process it will provide a ranked list. Mr. Tinetti asked why on the ranking sheet there is no mention of time or cost. Mr. Newton replied there is not currently a clearly defined scope of work for the projects so the consultants submitting cannot estimate time or cost. This process asks for their qualifications for structural engineering and then when the project is ready to proceed, the District will have a list of structural engineers from which they can choose. Ms. Mackie added that the District would go into negotiations with the top ranked bidder but if negotiations were not successful the District would be able to move down the list until they were successful. Discussion ensued regarding the wording for the RFQ ad and the evaluation criteria. Mr. Levey suggested changing the evaluation criteria to change the Personnel criteria to Company criteria and adding into the description of Company criteria designation as a certified minority business enterprise and the geographic location of the firm's office. He also suggested removing the verbiage for Lake Nona or other Community Development Districts under the Experience criteria.

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Request for Qualifications for Professional Structural Engineering Services subject to the Chairman reviewing and approving the final changes on the verbiage for the Evaluation Criteria as discussed.

SIXTH ORDER OF BUSINESS	Ratification of Requisition Nos. 654 - 657  &  2018-06  -
2018-14 Approved in May 2019 in	an	amount	totaling
$1,369,619.47

Board Members reviewed Requisition Nos. 654 - 657 & 2018-06 - 2018-14 approved in May 2019 in an amount totaling $1,369,619.47. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

2

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greenaway Improvement District ratified Requisition Nos. 654 - 657 & 2018-06 - 2018-14 approved in May 2019 in an amount totaling $1,369,619.47.

SEVENTH ORDER OF BUSINESS		Ratification of Operation and Maintenance Expenditures Paid in May 2019 in the amount totaling $78,309.60

Board Members reviewed the Operation & Maintenance expenditures paid in May 2019 in the amount totaling $78,309.60. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Tinetti, second by Mr. Figuera, with all in favor, the Board of Supervisors for the Greenaway Improvement District ratified the Operation and Maintenance expenditures paid in May2019 in the amount totaling $78,309.60.

EIGHTH ORDER OF BUSINESS		Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann presented the work authorization from Central Florida Locating, Inc. for underground locates for new monuments in the amount of $2,042.50.

Mr. Kaufmann presented the second work authorization from Donald W. McIntosh Associates, Inc. for additional services for topo and S&D for new irrigation connection and additional design for additional handicap ramp construction for Nemours Parkway Phase 1 in the amount of $12,825.00.

On Motion by Mr. Tinetti, second by Mr. Figuera, with aH in favor, the Board of Supervisors for the Greeneway Improvement District approved the Work Authorization from Central Florida Locating, Inc. in the amount of $2,042.50 and Donald W. McIntosh Associates, Inc. in the amount of $12,825.00.

NINTH ORDER OF BUSINESS

Review of District's Financial Position and Budget to Actual YTD

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Ms. Walden stated that no action is required. District staff is continuing to monitor the cash ftow situation and the expenses each month.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel -	No report.

District Manager -	Ms. Walden noted that the next meeting is Tuesday, July 16, 2019.

District Engineer -	Mr. Newton circulated the Construction Contract Status Memorandum
(Minutes Exhibit A). Regarding Nemours Parkway Phase 6, the quad culvert erosion repair should start this week.

Nemours Parkway Phase 7 is complete and the first lift of asphalt is awaiting completion of acceptable sanitary and storm video inspections.

Lake Nona Kellogg Avenue Extension is complete and District staff is working on release of retainage.

Construction Supervisor -	No Report

ELEVENTH ORDER OF BUSINESS	Supervisor	and	Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Tinetti, second by Mr. Figuero, with all in favor, the June 18, 2019 Meeting of the Board of Supervisors for the Greeneway Improvement District was adjourned.

�m�
Secretary/Assistant Secretary

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MEMORANDUM

EXHIBIT A

DONALD W. Mclr.rrosH
As&OCIATEB, INC.	DATE:	June 18, 2019

TO:

FROM:

RE:

Greeneway Improvement District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

CML ENGINEERS

l.AND PLANNERS

2200 Park Ave. North

Winter Pal'lc, FL

32789-2355

Fax 407-644-831 B

407-644-4068

http://www.dwma com

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.

Nemqurs Parkway Phase 6 - Jr. Davis Construction. Inc./BrightView
Construction Status: Contractor intends to commence work on the quad culvert erosion repair on or about June 20, 2019. The repair should be completed within 2-3 weeks of commencement.

Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

Nemours Parkway Phase 7 - Jr. Davis Construction, Inc.
Construction Status: Installation of underground storm and sanitary sewer systems and pressure utilities (i.e., potable and reclaimed water systems) have been completed. Video inspection of the sanitary sewers is ongoing and anticipated to be finalized by the end ofJune. Video inspection of the storm sewers h�s been completed but not yet submitted for review. Contractor has completed installation of curb and gutter and lime rock base. Application of prime coat is complete and the first lift of asphalt is awaiting completion of acceptable sanitary
and storm video inspections.

Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

l':\Proj2CJ03123216\ENGadmin\C\ccl 29S.docx

Memorandum
Re:	Greeneway Improvement District Construction Contract Status
June 18, 2019
Page2

Lake Nona Kellogg Avenue Extension- DeWitt Excavation

Construction Status: Retainage is expected to be released by the end of June. Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

Should there be any questions, please advise. Thank you.
End ofmemorandum.

c:		Larry Kaufmann Scott Thacker Troy Davidson Rene Schneider Lance Jackson TarekFahmy

F:\Pro 2003��6\bQcW29sMPINTOSH Associates.

Inc.

2200 PAA� AVENUE NORTH, WINTER PARK, FLllR!DA 32789-2355 • [407) 644-4068 • FAX [407) 644-831 B

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 6 Change Order Log
Jr. Davis

-.

,.
c.o.•	Dalll	DeacrlpllonofR....
'I

Addftlonar
Days

Amount
- '

.....

New             Contnlct Amain Orlglnal Conlract Dete 8/17/17

To Board	App_rova!Date

,

•

r	,

....'   �

-

- .,.l .:

!	7/10/2018 8' Directional Bore	0

i	6/20/2018  CIMlrt Ral Installation	0

�	5/20/2019	,.1r	0

il	7/18/2018 OCPS sidewalk revtslon	30
EroslOn	and expanded proteclton at the north and south ends of Iha quad 36" ctMll1:s

F:\Forms\ConslnJctlon\Logs\COO LOGS.ids

$2,070'5117.60
s	10,874.88     Approved	s	2,081,462.48

s	13,464.00    Approved	s	2,094,926.48

s	42,220.54   Approved	$	2,137,147.02

$	n.713 83	Approved	s	2,214,860.85

CO Nernous 6 Greenway (3)

·-
7/17/2018	7/17/2018
-

7/17/2018	7/17/2018

7/17/2018	7/17/2018

5121/2019	5121/2019

11'	, �-

6/11/2019	Page 1

c.o.,	Dae	o-lpClon of RevllIIon	.

Adcllllonal
Days

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 7 Change Order Log
Jr. Davis
New
Amount	8talua	OtglnllCornetConlnlc:tAmounl08le

"'

'

Toao.d	Approval Dete	Notw	·   l

a	•
Contract adjus- b- revision to Include

- , ,

. $6,312,276.78

-	.  .	�

.
--;::-·

1

2/8/2019 'scope orworkb-addencllrns/plans Issued after bid date.

$	161.445.97   Approved	$	6.473,722.75

2/19/2019	2/19/2019

z	I 5/20/2019

Add sanitary and l9Clahn servloe laterals lrtended to serve the Nemcus Chldrens's Hospital.

s	12.879Jl0    Approved	$	6,466,601 75

5/21/2019	5/21/2019

II

I

F:\Forms\Constructionll.ogs\CDD LOGS.xis

CO Nemcus 7 GteerM-ay

6111/2019	Page 1

LAKE NONA SOUTH
Greenaway Improvement District Kellogg Avenue Extension Change Order Log

Dewitt Excavating
New - .

Days

.... .,

c.o.•	o...	Oescriptlon ofRMIIan	AddlUonal

!	7/12/2018	0

Developer Portion - Stabllze Cons1JUctlon Access Roed and Import FIi
'	8/1/2018	Add days toconlract due to weather	8

Amount	Status	Orvh11CcriractCorhctAmcut0ale
'	,	1'1,7117,W.58 -
$230.500.00	Approved	$2.027,824.58

Approved	$2,027.824.58

To8oard	Approval Date	'	,
"
;
7/17/2018	7/17/2018

8/23/2018	8/23/2018

,!	9/14/2018

4	9/14/2018

OUC Access Revision - electric and street
llgltlng layout conligtnllon - Kellogg Aven.ie	0
Extension
OUC Access RIIMSlon - elec:lric and street
llgltlng layout coollglr.lllon • Hartwell Cowt	0
Exl9nslon

-$2.146.88	Approved	$2.025 6TT 70

$65,127.18	Approved	$2,090.804 88

9118/2018	9/18/2018

9118/2018	9/18/2018

10/15/2018 Change of Qak Trees to Acer Rubrum	0

Trees ony

10/16/2018 Addition of compost to plan area for Canopy	0

2/4/2019	Creditfordit not Imported	0

-$500.00	Approved	$2.090,304.88

$1,691.88	Approved	$2,091.996.76

-$124,608.00	Approved	$1,987,388 76

10/16/2018	10/16/2018

11119/2018	11/19/2018

2/19/2019	2/19/2019

1/7/2019

Core and oomac:tl0nfor SM07 • Soccer Flak!:
Water Service ConnecClonfor Soccer Flak!	0
and Water park

$19,0TT.25	Appuved	$1,986,466.01

2/19/2019	2/19/2019

2/6/2019	Stop sign and thennopalnt	0

2/19/2019   Change ofstreet sign	0

F:\Forms\Cons!ructlcinll.og$1COD LOGS.xis

$1,956.00	Approved	$1,988,422.01

S750.00	Approved I	$1,989,172.01

co Kellogg Gt9enway

2/19/2019	2/19/2019

3/19/2019	3/19/2019

6/1112019	Page 1