GREENEWAY IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Greeneway Improvement District was called to order on Tuesday, February 20, 2018 at 3:00 p.m. at 6900 Tavistock Lakes Blvd, Suite 200, Orlando, Florida 32827. Members listed below constituted a quorum.

Richard Levey Rob Adams Damon Ventura Cristyann Cominey

Also attending:

Jennifer Walden Jill Burns Tucker Mackie Larry Kaufmann JeffNewton Stephen Flint Scott Gasaway Scott Thacker

SECOND ORDER OF BUSINESS

Chair
Vice-Chair Assistant Secretary Assistant Secretary

Fishkind & Associates Fishkind & Associates Hopping Green & Sams Construction Supervisor
Donald W. McIntosh Associates Tavistock Development Tavistock Development Tavistock Development

Public Comment Period

Mr. Levey explained that there is a public comment period for any matters related to the agenda. There were no public comments at this time.

THIRD ORDER OF BUSINESS		Consideration of Minutes of the January 16, 2018 Board of Supervisors' Meeting

Board Members reviewed the minutes from the January 16, 2018 Board of Supervisors' Meeting.

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On Motion by Mr. Ventura, second by Mr. Adams. with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the minutes of the January 16, 2018 Board of Supervisors' Meeting, as presented.

FOURTH ORDER OF BUSINESS		Consideration of Minutes of the January 24, 2018 Board of Supervisors' Continued Meeting

Board Members reviewed the minutes from the January 24, 2018 Board of Supervisors' Continued Meeting.

On Motion by Mr. Ventura, second by Ms. Courtney, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the minutes of the January 24, 2018 Board of Supervisors' Continued Meeting, as presented.

FIFTH ORDER OF BUSINESS		Consideration of Nemours Parkway Phase 7 Invitation to Bid

Mr. Kaufmann stated that Nemours Parkway Phase 7 is directly adjacent to Lake Nona Boulevard. The section runs up to the center section of ponds within Greeneway. Mr. Kaufmann asked the Board for approval to bid out the plans. Mr. Levey stated that the Board needs a graphic showing where everything is and he asked if this is being paid from the construction fund or a Developer reimbursement. Mr. Kaufmann stated that it is a combination of the two. Mr. Levey asked if the District has a Funding Agreement with the Developer for the balance in funds. Mr. Kaufmann said that is co1Tect. Mr. Levey asked if this will provide for continuous movement from Lake Nona Boulevard to Narcoossee. Mr. Kaufmann replied yes.

On Motion by Mr. Adams, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Invitation to Bid for Lake Nona Nemours Parkway Phase 7.

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SIXTH ORDER OF BUSINESS		Consideration of Landscape Improvement Proposals

Ms. Walden explained that these are for the eight intersections along Tavistock Lakes Boulevard that Mr. Flint deemed as deserving improvement based on conversations the Board had at the last meeting. Ms. Walden noted that the total of these improvements is in the amount of$23,725.00. Ms. Walden reviewed the budget and noted that it seems a little tight but the District might be able to pull some funds from the stormwater control, entry and wall maintenance, and hardscape maintenance line items. Mr. Levey asked if the work has been completed. Mr. Flint responded that 99% of the work has been completed. Mr. Levey asked if the District had a budget going in or an estimate of cost. Mr. Gasaway said that the District did have an estimate of cost and moved forward at risk with the Developer's money because it was critically important to address the aesthetic issues for the overall community. Ms. Cou1iney added that it has definitely made a difference throughout the community. Ms. Walden noted that the budget is in the back of the agenda under financials if the Board wanted to review it. She noted that one of the other options is that there is enough money in the Infrastrncture Capital Reserve account. If the Board felt it was necessary it could be pulled from there and then factored into the budget for Fiscal Year 2019. Mr. Kaufmann stated that the District is in the process of amending the cun-ent Capital Reserve to add some money to that. Ms. Mackie noted that this is typically a maintenance item that does not get added to the Capital Budget. She asked if these are all District rights-of-way that have been improved and if so would be District expenses. She asked how the District is dealing with the warranty issues. Mr. Flint said that it has been extended up to a year and BrightView will be maintaining it. Mr. Newton added that he did not confam that these are CDD roads yet. A discussion took place about whether this is an upgrade or maintenance expense. Ms. Mackie stated that the remainder of the funds in the Capital account are for the remainder of the project. Mr. Levey asked about the use of the landscaping maintenance line item. Ms. Burns stated that is typically the monthly landscaping contract not the improvements and the District might not have received the invoice yet. Mr. Levey suggested taking the amount from the landscaping maintenance materials or contingency to keep it in that group. Mr. Ventura asked if this is the total list of the costs. Mr. Flint said that there are 4-5 trees the Board will probably want to replace soon but the work has not been done and it is not reflected on the list. Ms. Walden noted that the tree replacement would fall under the flower and plant line item. Mr. Gasaway mentioned that as the plants reach maturity they will need to be refreshed and replaced. The Board discussed increasing the budget for next year. Mr. Levey requested a motion to approve to the expenditures.

On Motion by Mr. Adams, second by Ms. Courtney, with all in favor, the Board of Supervisors for the Greeneway Improvement District approved the Landscape Improvement Proposals with Brentwood Commercial Landscape, LLC in the amount of$22,765.00 and BrightView Landscape Services in the amount of$960.00.

SEVENTH ORDER OF BUSINESS

Ratification of Requisition Nos. 512 - 515 Approved in

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January 2018 in an amount totaling $110,032.27

Board Members reviewed Requisition Nos. 512- 515 Approved in January 2018 in an amount totaling$110,032.27.

On Motion by Mr. Ventura, second by Ms. Courtney, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified Requisition Nos. 512- 515 Approved in January 2018 in an amount totaling$110,032.27.

EIGHTH ORDER OF BUSINESS		Ratification of Operation and	Maintenance Expenditures Paid in January 2018 in an amount totaling $81,809.72

Board Members reviewed the Operation and Maintenance Expenditures Paid in January 2018 in an amount totaling$81,809.72.

On Motion by Mr. Ventura, second by Mr. Adams, with all in favor, the Board of Supervisors for the Greeneway Improvement District ratified the Operation and Maintenance Expenditures paid in January 2018 in an amount totaling$81,809.72.

NINTH ORDER OF BUSINESS		Recommendation of Work Authorizations/Proposed Services

Mr. Kaufmann stated that there were no Work Authorizations for this District.

TENTH ORDER OF BUSINESS

Review of District's Financial Position and Budget to Actual YTD

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Board Members reviewed the District's statement of financial position. Ms. Walden noted that the District has expenses of$238,000.00 vs. a budget of$248,000.00 so the District is currently under budget by less than$10,000.00 through January 2018. There was no action required.

ELEVENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager - District Engineer-

No Repmi No Repmi
Mr.	Newton	circulated	the	Construction	Contract	Status
Memorandum (Minutes Exhibit A). He noted that for Nemours Parkway Phase 4 & 5, he is working through closeout on those. Nemours Parkway Phase 6 is under construction and construction for Kellogg Ave/Centerline Drive a notice of award was issued to DeWitt and all the contract documents and are ready to execute by the Chair.

Construction Supervisor - No Report

TWELFTH ORDER OF BUSINESS

There were no audience comments or Supervisor Requests.

Supervisor and Audience Comments & Adjournment

On Motion by Mr. Adams, second by Ms. Cominey, with all in favor, the February 20, 2018 Meeting of the Board of Supervisors for the Greeneway Improvement District was adjomned.

ere ary/Assistant Secretary	ChairNice Chair

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DONALD w. MCINTOSH

DATE:	February 20, 2018

MEMORANDUM

AssOCIATES,    INC.	TO:	Greeneway Improvement District
Board of Supervisors

FROM: RE:

Donald W. McIntosh Associates, Inc. District Engineer
Construction Contract Status

Dear Board Members,
Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.

CNIL ENGINEERS

LAN□ PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax 407-644-8318

407-644-4068

http://www.dwma.com

Nemours Parkway Phase 4 - Jr. Davis Construction, Inc./ Yellowstone Landscape Group
Construction Status: District Staff met with the Contractor and the Landscape Architect at the site on January 3 I, 20 I8, to review completion of the landscaping and irrigation punch list items. The Landscape Architect provided an updated punch list on February 6, 20 I 8, following the site meeting. District Staff is coordinating with the Landscape Architect on the issuance of a Ce1iificate of Substantial Completion subject to completion of the punch list correction items within a 30-day period.
Jr. Davis Construction Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.
Yellowstone Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

Nemours Parkway Phase 5 - Jr. Davis Construction, Inc./ BrightView
Construction Status: The FDEP clearance for the water system was issued on December 21, 2017. District Staff received notification from the City Water Reclamation Division on February 12, 2018, that all sanitary sewer system deficiencies have been corrected. The paving was completed on February 16, 2018. A final walk through inspection with the City should occur before the end of February.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.

F:\Proj2003\23216\ENGadmin\C\ecl 191.docx

Memorandum
Re:		Greeneway Improvement District Construction Contract Status
Februa,y 20, 2018
Page 2

Nemours Parkway Phase 6 - Jr. Davis Con_struction, Inc./ BrightView
Construction Status: Notice to Proceed was issued on December 18, 2017. The Contractor is substantially complete with the clearing and grubbing of the site. The installation of the new chain link fence is completed, the box culvert construction is in progress and the base was poured on February 12, 2018. Excavation of the st01mwater pond expansion is in progress and site grading has commenced.
Change Order (C.0.) Status: None at this time.
Recommended Motion: None at this time.

Lake Nona Kellogg Avenue Extension - DeWitt Excavation
Construction Status: A Notice of Award was issued on January 30, 2018, to DeWitt Excavation. Contract documents received and bond under review by City of Orlando. Ready for Chairman's signature.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.
Should there be any questions, plea�e advise. Thank you.
End of memorandum.
c:		Mr. Larry Kaufmann Jason Good, P.E. Ms. Patrice Ragusa Robin Persad

2200 PARK AVENUE NORTH, WINTER PARK, FLORIDA 32789-2355 • (407) 644-4068 • FAX (407) 644-8318

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 4 Landscape

Amount

Additional Days

Description of Revision

Date

Change Order Log Yellowstone Landscape

C.0.#

Status

New Contract Amount

Notes

Approval Date

To Board

Original Contract Date

$

143,604.74

Approved	$

( 11,220.00)

$

0

Approved	$

501.34

$

Repair several broken 6" or 12" heads and 1" lateral lines due to heavy contruction traffic.

10/17/2017

455.59

$

Per DixHite Landscpe punchlist dated 7/21/17
- Item#10 to add a 1" control Valve (#21) to roadway.

11/28/2017

CO#1	Approved	$	144,060.33

11/28/2017

C0#2

Deduct Maintenance

CO#3	11/29/2017

10/17/2017

133,341.67

144,561.67

10/17/2017

F:\FORMS\Construction\Logs\CDD LOGS

CO Nemours 4 Landscape

2/13/2018	Page 1

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 5 Change Order Log
Jr. Davis

C.0.#	Date	Description of Revision	Additional Days

!	8/3/2017	

i	

9/26/2017	
	
11/10/2017	
�	
1/23/2017	

Direct Owner Purchase - Materials	0
Deductions

Storm Revisions: DM-9 to Ex. DM-45 modified per revised plans dated 6/16/17;
Street Lighting Conduit added per revised	0
plans dated 6/16/17; Landscape Revisions
issued 9/14/17 included; Signage & Striping Revisions issued 9-25-17 included.
Contract Calendar days extension New Substantial Completion Date January 27, 2018.

Direct Owner Purchase - Materials deductions for materials purchased by COD

F:\FORMS\Constructionllogs\CDD LOGS

New Contract Amount

Amount	Status

Original Contract Date 7/12/17
$3,023,146.05
VOIDED	$	3.023.146.05

$	19.374.95	Approved	$	3,042,521.00

9	-	Approved	$	3,042,521.00	11/21/2017	11/21/2017	
	
$	(228,869.74)	

Approved	

$	2,813,651.26	

1/16/2018	

1/16/2018	

$

CO Nemours 5 Greenway (2)

To Board	Approval Date	Notes

8/15/2017/REVISED	9/19/2017	Change order for (512,480.60) has been AMOUNT TO 9/19/17			Voided

10/17/2017	10/17/2017

2/13/2018	Page 1

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 6 Change Order Log
Jr. Davis

C.0.#	
Date	
Description of Revision	
Additional Days	
Amount	New
Status		Contract Amount Original Contract Date
8/17/17	
To Board	
Approval Date	
Notes	
					$2,070,587.60				

							

					

F:\FORMS\Construction\Logs\CDD LOGS

CO Nemours 6 Greenway (3)

2/13/2018	Page 1

LAKE NONA SOUTH
Greeneway Improvement District Kellogg Avenue Extension Change Order Log

C.0.#	
Date	
Description of Revision	
Additional Days	
Amount	
Status	New Contract Amount
Original Contract Date	
To Board	
Approval Date	
Notes	

								

								

		

F:IFORMS\Construction\Logs\CDD LOGS

CO Kellogg Greenway

2/13/2018	Page 1